Presenter FAQs
Q: Where and when will the conference take place?
A: The 2024 CSDC Conference will be held at Sacramento’s SAFE Credit Union Convention Center from Monday, November 18 to Wednesday, November 20. Please review the Hotels & Travel page as well as the attendee schedule or the exhibitor schedule before making your travel plans to the event.
Q: What are the different presentation formats at the 2024 CSDC Conference?
A: The different presentation formats are listed below and additional information for each can be found on the Attendee FAQs page.
- Breakout sessions, scheduled throughout the event: 75-minutes
- Learning Labs, scheduled throughout the event: 45-minutes
- Summits, Wednesday only: 5.75 hours
- Workshops, Wednesday only: 3 hours
Q: What are the critical deadlines for presenters?
A: The Call for Proposals (CFP) page has a helpful timeline of the critical deadlines for presenters.
Q: Will recordings of sessions be made available? Will any sessions be recorded?
A: There are no current plans to produce session recordings nor to make these recordings available to participants. However, CSDC staff (and/or CSDC’s contractors) may take photographs, videos, and/or audio recordings of select sessions. Please view the conference policies for more on the collection and usage of this media and share your plans with registration@csdcconference.org.
Q: Are presenters required to be in-person for this year's conference?
A: Yes, all presenters are required to be in-person. CSDC is not offering any virtual presentation options this year.
Q: If my proposal is accepted, what's the next step?
A: You will receive email notification if your proposal is accepted by July 26. You'll need to confirm your session within the presenter portal by August 1. Please see the Call for Proposals (CFP) page for additional deadlines.
Please note: If you have several presenters, each presenter needs to confirm their participation and upload their headshot and bio by the appointed deadline through their unique presenter portal.
Please upload a high quality, 300px wide by 400px tall photo. (Note: if the dimensions are bigger than this the photo will be automatically cropped.) Resolution: 150 dpi (high quality) Accepted formats: JPG (jpg & jpeg), GIF (gif), PNG (png) Size limit: 10 MB.
Please make a special effort to check the spelling in the title and description of your proposal. In addition, all acronyms must be spelled out on first reference — for example "The California Department of Education (CDE)" can then be listed as just "CDE" in all following references.
Q: Is there required pre-conference training?
- Attend a 30-minute presenter training on one of the following dates. (Links will be included in emails to accepted session presenters.)
- October 25 at 1:00PM
- October 30 at 10:00AM
- These trainings will include:
- An overview of who is registered for the 2024 CSDC Conference and likely to attend your session
- CSDC’s suggestions for participant engagement
- What to anticipate from this year’s schedule and other event logistics
- The training also allows the CSDC event team to answer your questions ahead of time. Presenters must attend one training. Please review the scheduled days and times above and plan to join us. Additional questions can be emailed to presenters@csdcconference.org.
Q: What costs are covered by CSDC for presenters?
A: Approved presenters are offered a discounted presenter registration rate when their presentation is accepted. Presenter registration rates include all of the perks included in a full CSDC attendee registration.
Q: What is the discounted presenter registration rate?
A: All presenters must be registered for the conference but are offered a discounted rate of $529 for full registration–see what’s included. Approved presenters can register at the discounted presenter rate. If you have already registered at a regular attendee rate, please contact our team so we can refund the appropriate amount. For any registration questions, please reach out to registration@csdcconference.org.
Q: Do I have to register to attend the conference if I’ll be attending only for my session?
A: If you are not planning to attend the entire conference, you must still register as a presenter at no charge by selecting the Presenter - Session Admission Only option on the Registration Items page. Presenters - Session Admission Only cannot participate in programming or the exhibit hall.
Exhibitors: If you have not registered and you are presenting, please contact support@csdcconference.org.
Please note: You are responsible for providing your own laptop, adapters, and handout materials (if any). Please email presenters@csdcconference.org if you have any questions. There will be AV support staff on-site to assist you as needed.
Q: How will my presentation room be set up?
- Breakout rooms are set as theater or classroom.
- Workshop and summit rooms are set as banquet rounds.
- Learning labs are set as banquet rounds.
- Each room has a:
- Projector with HDMI input *
- Screen with 3.5mm input **
- One podium mic
- One lapel mic
- Speakers
- Power
- Wifi access for attendees and a separate network for presenters
- Presenter table with two chairs
- Podium
* If your laptop does not have an HDMI output, you may need to purchase and bring your own video adapter.
** If your laptop does not have a 3.5mm output, you may need to purchase and bring your own audio adapter.
Please note: You are responsible for providing your own laptop, adapters, and handout materials (if any).
Q: I need a local area printer to print materials for me to bring to the conference. Do you have any you recommend?
A: Yes, we recommend a few different options in the Sacramento area:
- Fruitridge Printing/Delta Print Group | Allyson Tretheway – (916) 928-0801, Allyson@fruitridge.com | 4251 Gateway Park Blvd, Sacramento, CA 95834 – May be able to deliver to you
- Kinko’s FedEx Office | (916) 444-2843 | 1200 J St, Sacramento, CA 95814
- Minutemen Press | (916) 737-5631 | 930 Alhambra Blvd #80, Sacramento, CA 95816
We recommend reaching out ahead of time to make sure that the print shop can assist you ahead of the conference.
